Centraliser la gestion des documents administratifs avec l’automatisation

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Centraliser la gestion des documents administratifs avec l’automatisation

Content Creation Marketing Social Media ManagementMake
Le traitement manuel des documents est chronophage et source d’erreurs. Avec l’automatisation, centralisez la collecte, la validation et l’archivage des documents administratifs, qu’il s’agisse de contrats, de factures ou de pièces justificatives. Ce guide présente les outils pour connecter vos sources (formulaires, emails, drive…), les bonnes pratiques de classement, et comment assurer la conformité légale. Résultat : moins de perte de documents et un gain de temps énorme sur la gestion.
				
					{
    "name": "Create engaging social media posts with images from Google Sheets data using OpenAI and Facebook Pages",
    "flow": [
        {
            "id": 1,
            "module": "google-sheets:watchRows",
            "version": 2,
            "parameters": {
                "from": "drive",
                "mode": "select",
                "limit": 2,
                "sheetId": "Sheet1",
                "spreadsheetId": "/1OBN2px7hcLH4AEaw2p08dU5g3Ti_prtpzSLfLgpa3XQ",
                "tableFirstRow": "A1:Z1",
                "includesHeaders": true,
                "valueRenderOption": "FORMATTED_VALUE",
                "dateTimeRenderOption": "FORMATTED_STRING"
            },
            "mapper": {},
            "metadata": {
                "designer": {
                    "x": 300,
                    "y": 0
                },
                "restore": {
                    "parameters": {
                        "from": {
                            "label": "My Drive"
                        },
                        "mode": {
                            "label": "Search by path"
                        },
                        "sheetId": {
                            "label": "Sheet1"
                        },
                        "__IMTCONN__": {
                            "data": {
                                "scoped": "true",
                                "connection": "google"
                            },
                            "label": "My Google connection (l.govender@make.com)"
                        },
                        "spreadsheetId": {
                            "path": [
                                "App partner templates (last template reviewed)"
                            ]
                        },
                        "includesHeaders": {
                            "label": "Yes"
                        },
                        "valueRenderOption": {
                            "mode": "chose",
                            "label": "Formatted value"
                        },
                        "dateTimeRenderOption": {
                            "mode": "chose",
                            "label": "Formatted string"
                        }
                    }
                },
                "parameters": [
                    {
                        "name": "__IMTCONN__",
                        "type": "account:google",
                        "label": "Connection",
                        "required": true
                    },
                    {
                        "name": "mode",
                        "type": "select",
                        "label": "Search Method",
                        "required": true,
                        "validate": {
                            "enum": [
                                "select",
                                "fromAll",
                                "map"
                            ]
                        }
                    },
                    {
                        "name": "includesHeaders",
                        "type": "select",
                        "label": "Table contains headers",
                        "required": true,
                        "validate": {
                            "enum": [
                                true,
                                false
                            ]
                        }
                    },
                    {
                        "name": "limit",
                        "type": "uinteger",
                        "label": "Limit",
                        "required": true
                    },
                    {
                        "name": "valueRenderOption",
                        "type": "select",
                        "label": "Value render option",
                        "validate": {
                            "enum": [
                                "FORMATTED_VALUE",
                                "UNFORMATTED_VALUE",
                                "FORMULA"
                            ]
                        }
                    },
                    {
                        "name": "dateTimeRenderOption",
                        "type": "select",
                        "label": "Date and time render option",
                        "validate": {
                            "enum": [
                                "SERIAL_NUMBER",
                                "FORMATTED_STRING"
                            ]
                        }
                    },
                    {
                        "name": "from",
                        "type": "select",
                        "label": "Drive",
                        "required": true,
                        "validate": {
                            "enum": [
                                "drive",
                                "share",
                                "team"
                            ]
                        }
                    },
                    {
                        "name": "spreadsheetId",
                        "type": "file",
                        "label": "Spreadsheet ID",
                        "required": true
                    },
                    {
                        "name": "sheetId",
                        "type": "select",
                        "label": "Sheet Name",
                        "required": true
                    },
                    {
                        "name": "tableFirstRow",
                        "type": "text",
                        "label": "Row with headers",
                        "required": true
                    }
                ],
                "interface": [
                    {
                        "name": "__ROW_NUMBER__",
                        "type": "number",
                        "label": "Row number"
                    },
                    {
                        "name": "__SPREADSHEET_ID__",
                        "type": "text",
                        "label": "Spreadsheet ID"
                    },
                    {
                        "name": "__SHEET__",
                        "type": "text",
                        "label": "Sheet"
                    },
                    {
                        "name": "0",
                        "type": "text",
                        "label": "Date (A)"
                    },
                    {
                        "name": "1",
                        "type": "text",
                        "label": "Zone EU1 (B)"
                    },
                    {
                        "name": "2",
                        "type": "text",
                        "label": "Zone US1 (C)"
                    },
                    {
                        "name": "3",
                        "type": "text",
                        "label": "Zone Celonis ent EU1 (D)"
                    },
                    {
                        "name": "4",
                        "type": "text",
                        "label": "Zone Celonis ent US1 (E)"
                    },
                    {
                        "name": "5",
                        "type": "text",
                        "label": "Zone makerunsmake (F)"
                    },
                    {
                        "name": "6",
                        "type": "text",
                        "label": "Zone EU2 (G)"
                    },
                    {
                        "name": "7",
                        "type": "text",
                        "label": "Zone US2 (H)"
                    },
                    {
                        "name": "8",
                        "type": "text",
                        "label": "Monday board (I)"
                    },
                    {
                        "name": "9",
                        "type": "text",
                        "label": "(J)"
                    },
                    {
                        "name": "10",
                        "type": "text",
                        "label": "(K)"
                    },
                    {
                        "name": "11",
                        "type": "text",
                        "label": "(L)"
                    },
                    {
                        "name": "12",
                        "type": "text",
                        "label": "(M)"
                    },
                    {
                        "name": "13",
                        "type": "text",
                        "label": "(N)"
                    },
                    {
                        "name": "14",
                        "type": "text",
                        "label": "(O)"
                    },
                    {
                        "name": "15",
                        "type": "text",
                        "label": "(P)"
                    },
                    {
                        "name": "16",
                        "type": "text",
                        "label": "(Q)"
                    },
                    {
                        "name": "17",
                        "type": "text",
                        "label": "(R)"
                    },
                    {
                        "name": "18",
                        "type": "text",
                        "label": "(S)"
                    },
                    {
                        "name": "19",
                        "type": "text",
                        "label": "(T)"
                    },
                    {
                        "name": "20",
                        "type": "text",
                        "label": "(U)"
                    },
                    {
                        "name": "21",
                        "type": "text",
                        "label": "(V)"
                    },
                    {
                        "name": "22",
                        "type": "text",
                        "label": "(W)"
                    },
                    {
                        "name": "23",
                        "type": "text",
                        "label": "(X)"
                    },
                    {
                        "name": "24",
                        "type": "text",
                        "label": "(Y)"
                    },
                    {
                        "name": "25",
                        "type": "text",
                        "label": "(Z)"
                    }
                ]
            }
        },
        {
            "id": 2,
            "module": "openai-gpt-3:CreateCompletion",
            "version": 1,
            "parameters": {},
            "mapper": {
                "model": "o3-mini",
                "top_p": "1",
                "select": "chat",
                "messages": [
                    {
                        "role": "user"
                    }
                ],
                "max_tokens": "2048",
                "temperature": "1",
                "n_completions": "1",
                "response_format": "text"
            },
            "metadata": {
                "designer": {
                    "x": 600,
                    "y": 0
                },
                "restore": {
                    "expect": {
                        "stop": {
                            "mode": "chose"
                        },
                        "model": {
                            "mode": "chose",
                            "label": "o3-mini (system)"
                        },
                        "select": {
                            "label": "Create a Chat Completion (GPT and o1 models)"
                        },
                        "messages": {
                            "mode": "chose",
                            "items": [
                                {
                                    "role": {
                                        "mode": "chose",
                                        "label": "User"
                                    }
                                }
                            ]
                        },
                        "logit_bias": {
                            "mode": "chose"
                        },
                        "response_format": {
                            "mode": "chose",
                            "label": "Text"
                        },
                        "reasoning_effort": {
                            "mode": "chose",
                            "label": "Empty"
                        },
                        "additionalParameters": {
                            "mode": "chose"
                        }
                    },
                    "parameters": {
                        "__IMTCONN__": {
                            "data": {
                                "scoped": "true",
                                "connection": "openai-gpt-3"
                            },
                            "label": "Make Ent GPT4"
                        }
                    }
                },
                "parameters": [
                    {
                        "name": "__IMTCONN__",
                        "type": "account:openai-gpt-3",
                        "label": "Connection",
                        "required": true
                    }
                ],
                "expect": [
                    {
                        "name": "select",
                        "type": "select",
                        "label": "Select Method",
                        "required": true,
                        "validate": {
                            "enum": [
                                "chat",
                                "prompt"
                            ]
                        }
                    },
                    {
                        "name": "temperature",
                        "type": "number",
                        "label": "Temperature",
                        "validate": {
                            "max": 2,
                            "min": 0
                        }
                    },
                    {
                        "name": "top_p",
                        "type": "number",
                        "label": "Top P",
                        "validate": {
                            "max": 1,
                            "min": 0
                        }
                    },
                    {
                        "name": "n_completions",
                        "type": "number",
                        "label": "Number"
                    },
                    {
                        "name": "frequency_penalty",
                        "type": "number",
                        "label": "Frequency Penalty",
                        "validate": {
                            "max": 2,
                            "min": -2
                        }
                    },
                    {
                        "name": "presence_penalty",
                        "type": "number",
                        "label": "Presence Penalty",
                        "validate": {
                            "max": 2,
                            "min": -2
                        }
                    },
                    {
                        "name": "logit_bias",
                        "spec": {
                            "name": "value",
                            "spec": [
                                {
                                    "name": "token",
                                    "type": "text",
                                    "label": "Token ID",
                                    "required": true
                                },
                                {
                                    "name": "probability",
                                    "type": "number",
                                    "label": "Probability",
                                    "required": true,
                                    "validate": {
                                        "max": 100,
                                        "min": -100
                                    }
                                }
                            ],
                            "type": "collection",
                            "label": "Token Probability"
                        },
                        "type": "array",
                        "label": "Token Probability"
                    },
                    {
                        "name": "seed",
                        "type": "integer",
                        "label": "Seed"
                    },
                    {
                        "name": "stop",
                        "spec": {
                            "name": "value",
                            "type": "text",
                            "label": "Stop Sequence"
                        },
                        "type": "array",
                        "label": "Stop Sequences",
                        "validate": {
                            "maxItems": 4
                        }
                    },
                    {
                        "name": "additionalParameters",
                        "spec": {
                            "name": "value",
                            "spec": [
                                {
                                    "name": "key",
                                    "type": "text",
                                    "label": "Parameter Name",
                                    "required": true
                                },
                                {
                                    "name": "type",
                                    "type": "select",
                                    "label": "Input Type",
                                    "options": [
                                        {
                                            "label": "Text",
                                            "value": "text",
                                            "nested": [
                                                {
                                                    "name": "value",
                                                    "type": "text",
                                                    "label": "Parameter Value"
                                                }
                                            ],
                                            "default": true
                                        },
                                        {
                                            "label": "Number",
                                            "value": "number",
                                            "nested": [
                                                {
                                                    "name": "value",
                                                    "type": "number",
                                                    "label": "Parameter Value"
                                                }
                                            ]
                                        },
                                        {
                                            "label": "Boolean",
                                            "value": "boolean",
                                            "nested": [
                                                {
                                                    "name": "value",
                                                    "type": "boolean",
                                                    "label": "Parameter Value"
                                                }
                                            ]
                                        },
                                        {
                                            "label": "Date",
                                            "value": "date",
                                            "nested": [
                                                {
                                                    "name": "value",
                                                    "type": "date",
                                                    "label": "Parameter Value"
                                                }
                                            ]
                                        },
                                        {
                                            "label": "Any",
                                            "value": "any",
                                            "nested": [
                                                {
                                                    "name": "value",
                                                    "type": "any",
                                                    "label": "Parameter Value"
                                                }
                                            ]
                                        }
                                    ]
                                }
                            ],
                            "type": "collection",
                            "label": "Input Parameter"
                        },
                        "type": "array",
                        "label": "Other Input Parameters"
                    },
                    {
                        "name": "model",
                        "type": "select",
                        "label": "Model",
                        "required": true
                    },
                    {
                        "name": "max_tokens",
                        "type": "uinteger",
                        "label": "Max Completion Tokens"
                    },
                    {
                        "name": "messages",
                        "spec": {
                            "name": "value",
                            "spec": [
                                {
                                    "name": "role",
                                    "type": "select",
                                    "label": "Role",
                                    "options": {
                                        "store": [
                                            {
                                                "label": "User",
                                                "value": "user",
                                                "nested": [
                                                    {
                                                        "help": "Text content of the message on behalf of the selected __Role__.",
                                                        "name": "content",
                                                        "type": "text",
                                                        "label": "Text Content"
                                                    }
                                                ]
                                            },
                                            {
                                                "label": "Assistant",
                                                "value": "assistant",
                                                "nested": [
                                                    {
                                                        "help": "Text content of the message on behalf of the selected __Role__.",
                                                        "name": "content",
                                                        "type": "text",
                                                        "label": "Text Content"
                                                    }
                                                ]
                                            },
                                            {
                                                "label": "Developer / System",
                                                "value": "system",
                                                "nested": [
                                                    {
                                                        "help": "Text content of the message on behalf of the selected __Role__.",
                                                        "name": "content",
                                                        "type": "text",
                                                        "label": "Text Content"
                                                    }
                                                ]
                                            }
                                        ]
                                    },
                                    "required": true
                                }
                            ],
                            "type": "collection",
                            "label": "Message"
                        },
                        "type": "array",
                        "label": "Messages",
                        "required": true
                    },
                    {
                        "name": "response_format",
                        "type": "select",
                        "label": "Response Format",
                        "validate": {
                            "enum": [
                                "text",
                                "json_object"
                            ]
                        }
                    },
                    {
                        "name": "reasoning_effort",
                        "type": "select",
                        "label": "Reasoning Effort",
                        "validate": {
                            "enum": [
                                "low",
                                "medium",
                                "high"
                            ]
                        }
                    }
                ],
                "interface": [
                    {
                        "name": "result",
                        "type": "any",
                        "label": "Result"
                    },
                    {
                        "name": "id",
                        "type": "text",
                        "label": "ID"
                    },
                    {
                        "name": "object",
                        "type": "text",
                        "label": "Object"
                    },
                    {
                        "name": "created",
                        "type": "date",
                        "label": "Created"
                    },
                    {
                        "name": "model",
                        "type": "text",
                        "label": "Model"
                    },
                    {
                        "name": "choices",
                        "spec": {
                            "spec": [
                                {
                                    "name": "text",
                                    "type": "text",
                                    "label": "Text"
                                },
                                {
                                    "name": "index",
                                    "type": "number",
                                    "label": "Index"
                                },
                                {
                                    "name": "logprobs",
                                    "type": "text",
                                    "label": "Log Probs"
                                },
                                {
                                    "name": "finish_reason",
                                    "type": "text",
                                    "label": "Finish Reason"
                                },
                                {
                                    "name": "message",
                                    "spec": [
                                        {
                                            "name": "role",
                                            "type": "text",
                                            "label": "Role"
                                        },
                                        {
                                            "name": "content",
                                            "type": "text",
                                            "label": "Content"
                                        },
                                        {
                                            "name": "refusal",
                                            "type": "text",
                                            "label": "Refusal"
                                        }
                                    ],
                                    "type": "collection",
                                    "label": "Message"
                                }
                            ],
                            "type": "collection"
                        },
                        "type": "array",
                        "label": "Choices"
                    },
                    {
                        "name": "usage",
                        "spec": [
                            {
                                "name": "prompt_tokens",
                                "type": "number",
                                "label": "Prompt Tokens"
                            },
                            {
                                "name": "completion_tokens",
                                "type": "text",
                                "label": "Completion Tokens"
                            },
                            {
                                "name": "total_tokens",
                                "type": "number",
                                "label": "Total Tokens"
                            },
                            {
                                "name": "prompt_tokens_details",
                                "spec": [
                                    {
                                        "name": "cached_tokens",
                                        "type": "uinteger",
                                        "label": "Cached Tokens"
                                    },
                                    {
                                        "name": "text_tokens",
                                        "type": "uinteger",
                                        "label": "Text Tokens"
                                    },
                                    {
                                        "name": "image_tokens",
                                        "type": "uinteger",
                                        "label": "Image Tokens"
                                    },
                                    {
                                        "name": "audio_tokens",
                                        "type": "uinteger",
                                        "label": "Audio Tokens"
                                    }
                                ],
                                "type": "collection",
                                "label": "Prompt Tokens Details"
                            },
                            {
                                "name": "completion_tokens_details",
                                "spec": [
                                    {
                                        "name": "reasoning_tokens",
                                        "type": "uinteger",
                                        "label": "Reasoning Tokens"
                                    },
                                    {
                                        "name": "text_tokens",
                                        "type": "uinteger",
                                        "label": "Text Tokens"
                                    },
                                    {
                                        "name": "audio_tokens",
                                        "type": "uinteger",
                                        "label": "Audio Tokens"
                                    },
                                    {
                                        "name": "accepted_prediction_tokens",
                                        "type": "uinteger",
                                        "label": "Accepted Prediction Tokens"
                                    },
                                    {
                                        "name": "rejected_prediction_tokens",
                                        "type": "uinteger",
                                        "label": "Rejected Prediction Tokens"
                                    }
                                ],
                                "type": "collection",
                                "label": "Completion Tokens Details"
                            }
                        ],
                        "type": "collection",
                        "label": "Usage"
                    },
                    {
                        "name": "service_tier",
                        "type": "text",
                        "label": "Service Tier"
                    },
                    {
                        "name": "system_fingerprint",
                        "type": "text",
                        "label": "System Fingerprint"
                    }
                ]
            }
        },
        {
            "id": 3,
            "module": "openai-gpt-3:GenerateImage",
            "version": 1,
            "parameters": {},
            "mapper": {
                "size": "1024x1024",
                "model": "dall-e-3",
                "style": "vivid",
                "prompt": "{prompt}",
                "quality": "standard",
                "response_format": "url"
            },
            "metadata": {
                "designer": {
                    "x": 900,
                    "y": 0
                },
                "restore": {
                    "expect": {
                        "size": {
                            "mode": "chose",
                            "label": "1024x1024"
                        },
                        "model": {
                            "mode": "chose",
                            "label": "Dall-E 3"
                        },
                        "style": {
                            "mode": "chose",
                            "label": "Vivid"
                        },
                        "quality": {
                            "mode": "chose",
                            "label": "Standard"
                        },
                        "response_format": {
                            "mode": "chose",
                            "label": "URL"
                        }
                    },
                    "parameters": {
                        "__IMTCONN__": {
                            "data": {
                                "scoped": "true",
                                "connection": "openai-gpt-3"
                            },
                            "label": "Make Ent GPT4"
                        }
                    }
                },
                "parameters": [
                    {
                        "name": "__IMTCONN__",
                        "type": "account:openai-gpt-3",
                        "label": "Connection",
                        "required": true
                    }
                ],
                "expect": [
                    {
                        "name": "model",
                        "type": "select",
                        "label": "Model",
                        "required": true,
                        "validate": {
                            "enum": [
                                "dall-e-3",
                                "dall-e-2"
                            ]
                        }
                    },
                    {
                        "name": "prompt",
                        "type": "text",
                        "label": "Prompt",
                        "required": true,
                        "validate": {
                            "max": 4000,
                            "min": 0
                        }
                    },
                    {
                        "name": "size",
                        "type": "select",
                        "label": "Size",
                        "validate": {
                            "enum": [
                                "1024x1024",
                                "1792x1024",
                                "1024x1792"
                            ]
                        }
                    },
                    {
                        "name": "quality",
                        "type": "select",
                        "label": "Quality",
                        "validate": {
                            "enum": [
                                "standard",
                                "hd"
                            ]
                        }
                    },
                    {
                        "name": "style",
                        "type": "select",
                        "label": "Style",
                        "validate": {
                            "enum": [
                                "vivid",
                                "natural"
                            ]
                        }
                    },
                    {
                        "name": "response_format",
                        "type": "select",
                        "label": "Response Format",
                        "validate": {
                            "enum": [
                                "url",
                                "imageFile"
                            ]
                        }
                    }
                ],
                "interface": [
                    {
                        "name": "created",
                        "type": "date",
                        "label": "Created"
                    },
                    {
                        "name": "data",
                        "spec": [
                            {
                                "name": "url",
                                "type": "url",
                                "label": "URL"
                            },
                            {
                                "name": "revised_prompt",
                                "type": "text",
                                "label": "Revised Prompt"
                            }
                        ],
                        "type": "array",
                        "label": "Data"
                    },
                    {
                        "name": "resImgName",
                        "type": "text",
                        "label": "Response Image Name",
                        "semantic": "file:name"
                    },
                    {
                        "name": "resImgData",
                        "type": "buffer",
                        "label": "Response Image Data",
                        "semantic": "file:data"
                    }
                ]
            }
        },
        {
            "id": 4,
            "module": "facebook-pages:CreatePostWithPhotos",
            "version": 6,
            "parameters": {},
            "mapper": {
                "date": "{{addDays(now; 7)}}",
                "photos": [
                    {
                        "data": "{{3.resImgData}}",
                        "type": "data",
                        "fileName": "{{3.resImgName}}"
                    }
                ],
                "message": "{{2.result}}",
                "page_id": "114598053287779"
            },
            "metadata": {
                "designer": {
                    "x": 1200,
                    "y": 0
                },
                "restore": {
                    "expect": {
                        "photos": {
                            "mode": "chose",
                            "items": [
                                {
                                    "type": {
                                        "mode": "chose",
                                        "label": "upload a photo"
                                    }
                                }
                            ]
                        },
                        "page_id": {
                            "mode": "chose",
                            "label": "Test 2019"
                        }
                    },
                    "parameters": {
                        "__IMTCONN__": {
                            "data": {
                                "scoped": "true",
                                "connection": "facebook"
                            },
                            "label": "My Facebook connection (Tereza Tester)"
                        }
                    }
                },
                "parameters": [
                    {
                        "name": "__IMTCONN__",
                        "type": "account:facebook",
                        "label": "Connection",
                        "required": true
                    }
                ],
                "expect": [
                    {
                        "name": "page_id",
                        "type": "select",
                        "label": "Page",
                        "required": true
                    },
                    {
                        "name": "photos",
                        "spec": [
                            {
                                "name": "type",
                                "type": "select",
                                "label": "I want to",
                                "options": [
                                    {
                                        "label": "upload a photo",
                                        "value": "data",
                                        "nested": [
                                            {
                                                "name": "fileName",
                                                "type": "filename",
                                                "label": "File name",
                                                "required": true,
                                                "semantic": "file:name"
                                            },
                                            {
                                                "name": "data",
                                                "type": "buffer",
                                                "label": "Data",
                                                "required": true,
                                                "semantic": "file:data"
                                            }
                                        ],
                                        "default": true
                                    },
                                    {
                                        "label": "download photo from URL",
                                        "value": "url",
                                        "nested": [
                                            {
                                                "name": "url",
                                                "type": "url",
                                                "label": "URL",
                                                "required": true
                                            }
                                        ]
                                    }
                                ],
                                "required": true
                            },
                            {
                                "name": "caption",
                                "type": "text",
                                "label": "Caption"
                            }
                        ],
                        "type": "array",
                        "label": "Photos",
                        "required": true,
                        "validate": {
                            "maxItems": 30,
                            "minItems": 1
                        }
                    },
                    {
                        "name": "message",
                        "type": "text",
                        "label": "Message"
                    },
                    {
                        "name": "date",
                        "type": "date",
                        "label": "Date"
                    }
                ]
            }
        }
    ],
    "metadata": {
        "instant": false,
        "version": 1,
        "scenario": {
            "roundtrips": 1,
            "maxErrors": 3,
            "autoCommit": true,
            "autoCommitTriggerLast": true,
            "sequential": false,
            "slots": null,
            "confidential": false,
            "dataloss": false,
            "dlq": false,
            "freshVariables": false
        },
        "designer": {
            "orphans": []
        },
        "zone": "eu2.make.com",
        "notes": []
    }
}
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