Automatisez l’inscription, la planification, la validation et l’archivage des formations de vos collaborateurs. L’IA suit la progression, propose des formations adaptées et génère les rapports RH pour valoriser la montée en compétence.
Automatisez l’inscription, la planification, la validation et l’archivage des formations de vos collaborateurs. L’IA suit la progression, propose des formations adaptées et génère les rapports RH pour valoriser la montée en compétence.
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"instanceId": "51270372ea87f40bc06437a6d111ae29e684e524a2e6c52d7a6f84dde18d4a17",
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},
"name": "Colombian Invoices Processing",
"tags": [],
"nodes": [
{
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"name": "Loop Over Items",
"type": "n8n-nodes-base.splitInBatches",
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{
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"jsonSchemaExample": "{n "Tipo": "Factura",n "Numero_Factura": "FAC-2025-00123",n "Fecha_Emision": "2025-05-07",n "CUFE": "f4a6c8b03e1e4e8b90f9e3e2945d8b23c5b4e2fa",n "NIT_Emisor": "900123456",n "Razon_Social_Emisor": "Comercializadora XYZ S.A.S.",n "NIT_Receptor": "1012345678",n "Valor_Antes_Impuesto": 1000000,n "Impuesto": 190000,n "Total": 1190000,n "Resumen_Compra": "Compra de equipos de oficina incluyendo escritorios y sillas ejecutivas"n}"
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{
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"notes": "Executed every 30 minutes as it's for personal invoices, one can wait",
"position": [
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"parameters": {
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"filters": {
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{
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{
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{
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{
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"type": "n8n-nodes-base.code",
"position": [
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470
],
"parameters": {
"jsCode": "let results = [];nnfor (item of items) {n for (key of Object.keys(item.binary)) {n results.push({n json: {n fileName: item.binary[key].fileName,n mimeType: item.binary[key].mimeType,n },n binary: {n data: item.binary[key],n }n });n }n}nnreturn results;"
},
"typeVersion": 2
},
{
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"name": "Split XML and PDF",
"type": "n8n-nodes-base.switch",
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470
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{
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"operation": "contains"
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"rightValue": "pdf"
}
]
},
"renameOutput": true
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{
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},
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{
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"name": "Extract PDF Data",
"type": "n8n-nodes-base.extractFromFile",
"position": [
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"parameters": {
"options": {
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},
"operation": "pdf"
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"typeVersion": 1
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{
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"name": "Extract XML Data",
"type": "n8n-nodes-base.extractFromFile",
"position": [
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645
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"parameters": {
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},
"typeVersion": 1
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{
"id": "7fa1555e-11ae-4fca-b526-52d2b4a1773e",
"name": "Convert to JSON",
"type": "n8n-nodes-base.xml",
"position": [
1760,
645
],
"parameters": {
"options": {}
},
"typeVersion": 1
},
{
"id": "cb581772-cb26-4d36-b1b9-c290f5a0a4ea",
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},
{
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"name": "Aggregate all Data into 1 list",
"type": "n8n-nodes-base.aggregate",
"position": [
2200,
580
],
"parameters": {
"options": {},
"aggregate": "aggregateAllItemData"
},
"typeVersion": 1
},
{
"id": "947001a4-bcdc-4421-bdce-07d41fc85c88",
"name": "Extract Data from PDF and XML",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
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],
"parameters": {
"text": "=PDF:n{{ $json.data[0].text }}nnXML: n{{ $json.data[1].AttachedDocument['cac:Attachment']['cac:ExternalReference']['cbc:Description'] }}",
"options": {
"systemMessage": "=Extrae del PDF y el XML proporcionados la siguiente informaciu00f3n:ntu2022tTipo: Factura o Nota Cru00e9ditontu2022tNu00famero de facturantu2022tFecha de emisiu00f3n (formato: YYYY-MM-DD)ntu2022tNIT del emisor (sin du00edgito de verificaciu00f3n, solo los nu00fameros antes del guion)ntu2022tNIT del receptor (sin du00edgito de verificaciu00f3n)ntu2022tRazu00f3n social del emisorntu2022tValor antes de IVAntu2022tValor del IVAntu2022tValor total de la facturantu2022tCUFEntu2022tResumen de la compra (mu00e1ximo 20 palabras, describiendo en tu00e9rminos generales quu00e9 se compru00f3, usando solo mayu00fasculas donde corresponda gramaticalmente. Ejemplo: u201cCONSULTA DE PRIMERA VEZ POR OPTOMETRIAu201d u2192 u201cConsulta de primera vez por optometru00edau201d)nnVerifica que:nValor total = Valor antes de IVA + Valor del IVA, usando la herramienta Calculator."
},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 1.9
},
{
"id": "3eb86ff2-7a4b-4e17-af92-057b715fd69d",
"name": "Create initial PDF",
"type": "n8n-nodes-base.googleDrive",
"position": [
2530,
220
],
"parameters": {
"name": "={{ $json.fileName }}",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"options": {},
"folderId": {
"__rl": true,
"mode": "list",
"value": "1v0sqvMCFAN02WzXdTuoYF8KGw7Y0Tmf1",
"cachedResultUrl": "https://drive.google.com/drive/folders/xxxxxxx",
"cachedResultName": "Facturas"
}
},
"credentials": {
"googleDriveOAuth2Api": {
"id": "UeBZlmzBxNp4aScN",
"name": "Google Drive account"
}
},
"typeVersion": 3
},
{
"id": "cbe7bcf2-972b-4110-8d1c-075fcc34497a",
"name": "Merge both flows",
"type": "n8n-nodes-base.merge",
"position": [
2860,
495
],
"parameters": {
"mode": "combine",
"options": {},
"combineBy": "combineAll"
},
"typeVersion": 3.1
},
{
"id": "14243355-766d-425d-90d1-6f114903636a",
"name": "Update PDF with actual name",
"type": "n8n-nodes-base.googleDrive",
"position": [
3080,
495
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"options": {},
"operation": "update",
"changeFileContent": "",
"newUpdatedFileName": "={{ $json.output.Fecha_Emision }}-{{ $json.output.Numero_Factura }}.pdf"
},
"credentials": {
"googleDriveOAuth2Api": {
"id": "UeBZlmzBxNp4aScN",
"name": "Google Drive account"
}
},
"typeVersion": 3
},
{
"id": "aa623454-553a-4b95-b320-964c68dd7555",
"name": "Get Current Date",
"type": "n8n-nodes-base.code",
"notes": "Not in use actually...",
"position": [
3300,
495
],
"parameters": {
"jsCode": "const now = new Date();nn// Get Colombia time valuesnconst options = { timeZone: 'America/Bogota', year: 'numeric', month: '2-digit', day: '2-digit' };nconst formatter = new Intl.DateTimeFormat('en-CA', options); // en-CA gives YYYY-MM-DD formatnconst [year, month, day] = formatter.format(now).split('-');nnreturn [n {n json: {n year,n month,n dayn }n }n];"
},
"typeVersion": 2
},
{
"id": "466a2885-adba-41ce-8a51-8c36db58a113",
"name": "Create or update row",
"type": "n8n-nodes-base.googleSheets",
"position": [
3520,
620
],
"parameters": {
"columns": {
"value": {
"Key": "={{ $('Merge both flows').item.json.output.NIT_Emisor }}-{{ $('Merge both flows').item.json.output.Numero_Factura }}",
"CUFE": "={{ $('Merge both flows').item.json.output.CUFE }}",
"Tipo": "={{ $('Merge both flows').item.json.output.Tipo }}",
"Fecha": "={{ $('Merge both flows').item.json.output.Fecha_Emision }}",
"Total": "={{ $('Merge both flows').item.json.output.Total }}",
"Factura": "={{ $('Extract Data from PDF and XML').item.json.output.Numero_Factura }}",
"Impuesto": "={{ $('Merge both flows').item.json.output.Impuesto }}",
"Subtotal": "={{ $('Merge both flows').item.json.output.Valor_Antes_Impuesto }}",
"NIT Emisor": "={{ $('Merge both flows').item.json.output.NIT_Emisor }}",
"NIT Receptor": "={{ $('Merge both flows').item.json.output.NIT_Receptor }}",
"Razu00f3n Social": "={{ $('Merge both flows').item.json.output.Razon_Social_Emisor }}",
"Resumen Compra": "={{ $('Merge both flows').item.json.output.Resumen_Compra }}"
},
"schema": [
{
"id": "Factura",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Factura",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Tipo",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Tipo",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Key",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Key",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Fecha",
"type": "string",
"display": true,
"required": false,
"displayName": "Fecha",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Razu00f3n Social",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Razu00f3n Social",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "NIT Emisor",
"type": "string",
"display": true,
"required": false,
"displayName": "NIT Emisor",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "NIT Receptor",
"type": "string",
"display": true,
"required": false,
"displayName": "NIT Receptor",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Subtotal",
"type": "string",
"display": true,
"required": false,
"displayName": "Subtotal",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Impuesto",
"type": "string",
"display": true,
"required": false,
"displayName": "Impuesto",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Total",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Total",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "CUFE",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "CUFE",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Resumen Compra",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Resumen Compra",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"Key"
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "appendOrUpdate",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/xxxxx/edit#gid=0",
"cachedResultName": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1HmtB_MXS7oOJn86V3dcBjLdvnw3aWLkD36avc147zuI",
"cachedResultUrl": "https://docs.google.com/spreadsheets/xxxxx/edit?usp=drivesdk",
"cachedResultName": "Facturas"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"id": "phQyVnZ7ZojxewDR",
"name": "Google Sheets account"
}
},
"typeVersion": 4.5
},
{
"id": "e7076c9e-1998-4aab-bb43-9d9f89a3377f",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-60,
-480
],
"parameters": {
"width": 960,
"height": 880,
"content": "# ud83euddfe Colombian electronic invoices processingnnThis N8N workflow automates the extraction and organization of **personal electronic invoices** in Colombia received via **Gmail**. It includes the following key steps:nn## ud83dudd01 Flow Summarynn1. **Email Trigger**n - Polls Gmail every **30 minutes** for emails with `.zip` attachments (assumed to contain invoices).n - Following DIAN requirements in Colombiann2. **ZIP File Handling**n - Extracts all files.n - Filters only **PDF** and **XML** files for processing.nn3. **Data Extraction & Processing**n - Uses **LangChain Agent + OpenAI (GPT-4o-mini)** to extract:n - Tipo de documento (Factura / Nota Cru00e9dito)n - Nu00famero de facturan - Fecha de emisiu00f3n (YYYY-MM-DD)n - NIT emisor y receptor (sin du00edgito de verificaciu00f3n)n - Razu00f3n social del emisorn - Subtotal, IVA, Totaln - CUFEn - Resumen de compra (max 20 words, formatted sentence)nn4. **Validation**n - Ensures **Total = Subtotal + IVA** using a calculator node.nn5. **Storage**n - Uploads the original PDF to **Google Drive**.n - Renames the file to: `YYYY-MM-DD-NUMERO_FACTURA.pdf`.n - Inserts or updates invoice details in **Google Sheets** using a unique `Key` (`NIT_Emisor + Numero_Factura`) to prevent duplication.nn---nn> u2699ufe0f Designed for personal use with minimal latency tolerance and high automation reliability."
},
"typeVersion": 1
}
],
"active": true,
"pinData": {},
"settings": {
"executionOrder": "v1"
},
"versionId": "fefb527f-7457-46bc-a80c-ca290b163bce",
"connections": {
"Calculator": {
"ai_tool": [
[
{
"node": "Extract Data from PDF and XML",
"type": "ai_tool",
"index": 0
}
]
]
},
"Unzip Invoice": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"Convert to JSON": {
"main": [
[
{
"node": "Append both Docs",
"type": "main",
"index": 1
}
]
]
},
"Loop Over Items": {
"main": [
[
{
"node": "Just for style",
"type": "main",
"index": 0
}
],
[
{
"node": "Get filename and mimeType on extracted docs",
"type": "main",
"index": 0
}
]
]
},
"Append both Docs": {
"main": [
[
{
"node": "Aggregate all Data into 1 list",
"type": "main",
"index": 0
}
]
]
},
"Extract PDF Data": {
"main": [
[
{
"node": "Append both Docs",
"type": "main",
"index": 0
}
]
]
},
"Extract XML Data": {
"main": [
[
{
"node": "Convert to JSON",
"type": "main",
"index": 0
}
]
]
},
"Get Current Date": {
"main": [
[
{
"node": "Create or update row",
"type": "main",
"index": 0
}
]
]
},
"Merge both flows": {
"main": [
[
{
"node": "Update PDF with actual name",
"type": "main",
"index": 0
}
]
]
},
"On Email receipt": {
"main": [
[
{
"node": "Get Filename and mimeType",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Chat Model": {
"ai_languageModel": [
[
{
"node": "Extract Data from PDF and XML",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Split XML and PDF": {
"main": [
[
{
"node": "Create initial PDF",
"type": "main",
"index": 0
},
{
"node": "Extract PDF Data",
"type": "main",
"index": 0
}
],
[
{
"node": "Extract XML Data",
"type": "main",
"index": 0
}
]
]
},
"Create initial PDF": {
"main": [
[
{
"node": "Merge both flows",
"type": "main",
"index": 0
}
]
]
},
"Create or update row": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"Filter ZIP files only": {
"main": [
[
{
"node": "Unzip Invoice",
"type": "main",
"index": 0
}
]
]
},
"Structured Output Parser": {
"ai_outputParser": [
[
{
"node": "Extract Data from PDF and XML",
"type": "ai_outputParser",
"index": 0
}
]
]
},
"Get Filename and mimeType": {
"main": [
[
{
"node": "Filter ZIP files only",
"type": "main",
"index": 0
}
]
]
},
"Update PDF with actual name": {
"main": [
[
{
"node": "Get Current Date",
"type": "main",
"index": 0
}
]
]
},
"Extract Data from PDF and XML": {
"main": [
[
{
"node": "Merge both flows",
"type": "main",
"index": 1
}
]
]
},
"Aggregate all Data into 1 list": {
"main": [
[
{
"node": "Extract Data from PDF and XML",
"type": "main",
"index": 0
}
]
]
},
"Get filename and mimeType on extracted docs": {
"main": [
[
{
"node": "Split XML and PDF",
"type": "main",
"index": 0
}
]
]
}
}
}